Nonprofit Mastermind Podcast

How To Take Control of Your Calendar & Feel Less Overwhelm

• Brooke Richie-Babbage

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We’ve all felt the frustration of having too much to do and not enough time to do it. As nonprofit leaders, this overwhelm can keep us from focusing on high-impact work. In this episode, I introduce the Focus Filter Framework—a straightforward 4-step process to help you clear away distractions, prioritize tasks that align with your goals, and take control of your calendar. By breaking down your task list, aligning it with your goals, and making realistic time decisions, you can regain control and focus on transformational work instead of getting lost in the weeds. It’s all about strategic prioritization. Tune in to learn how to simplify your to-do list and get more done without the constant stress.

What You’ll Learn:

  • How to identify and clear out non-essential tasks
  • Practical strategies for aligning your daily tasks with your goals
  • How to manage your time realistically and avoid burnout

Key Takeaways:

  • Make intentional choices to prioritize high-leverage tasks.
  • Assess the time you actually have vs. the time you need for tasks.
  • Learn to delegate, delete, or defer low-priority work to stay focused.

4-Step Focus Filter Framework:

  1. Make a Comprehensive List: Capture all the tasks on your plate, big and small. Be honest and thorough.
  2. Goal Alignment: Filter your tasks through your core goals—if something doesn’t serve your goals, delegate or delete it.
  3. Time Reality Check: Calculate the realistic number of hours available to work, and assign time blocks for each task.
  4. Time Block Triage: Adjust your task list by freeing up time, shrinking the list, or a mix of both. Focus on urgent, high-leverage tasks.

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